Campolindo Homeowners Association

Annual Meeting Minutes

January 30, 2007

 

Bruce Whitley, the Association President, call the meeting to order at 7:32 p.m. The meeting was held at Campolindo High School. More than 10% of the membership was present. There were 113 homeowners attending the meeting either in person or by proxy.

 

1.     The minutes of the 2006 Annual Meeting were approved unanimously.

2.     Bruce introduced the Board Members to the meeting. The following were present: Bruce Whitley, Lisa Duncan, Richard Hemingway, Steve Bartis, Gregory Wilson, Nazzi Nazeri, Ed McAlpine, Jim Sauerberg. Jim Cunnane was unable to attend.

3.     The meeting was then open for nominations for the Board’s three vacant Board seats. The Board presented three homeowners, Irene Gessling, Michael DeChenne and Michelle Scales as its nominees for election to the three vacant Board seats. There were no more nominations, and the nominations were closed.

4.     The election for the three vacant Board seats was held, and the election of Irene Gessling, Micael DeChenne and Michelle Scales to the Board was unanimously approved by the homeowners attending and by Bruce Whitley voting those homeowner interests for which he held proxy.

 

By motion duly made, seconded and unanimously approved, the homeowners meeting was formally adjourned at 8:00 p.m.

 

Having closed the formal meeting of the homeowners, Mr. Whitley then opened the informal, informational meeting of the homeowners.

 

1.     Brad Ward presented the operations and financial report. Brad mentioned that the diving board and surrounding deck area had been replaced. Also the solar panels had been upgraded and the arbor had been repainted. He also mentioned that the Board had agreed to increase the annual dues by $7.50 per year to cover depreciation and to strengthen reserves. Details of the financials are given on the web site. Brad was thanked for his hard work.

2.     Bruce reviewed the work of the Board over the past year in dealing with issues that homeowners raised at the 2006 meeting. During the past year, the Board had:

a.              Revised the Pool rules with inputs from several homeowners. He also mentioned that plans were underway to improve landscaping at the pool. Bruce also mentioned that concerns about use of the pool by non-homeowners were being discussed with the Swim Team Board. He asked homeowner for their ideas. The pool hours had been extended by reducing rest periods and allowing swimming in the final 15 minute period. The cost and difficulties of doing more are high.

b.              Arranged for the monthly minutes to be posted on the web site.

c.              The Board had declined to take action in recommending repair services as this raised too many liability issues.

d.              The Board had discussed with the Town the question about magazine sellers going around the development. Solicitors have a right to do this and so no action was taken.

e.              In response to the proposal that the Board members’ names are listed on the newsletter and that meeting times and venues are posted at the pool, Bruce commented that meetings are always held on the second Monday in each month and that dates and venues are posted on the web site. The meetings are open to members.

f.               The Board followed up on the request for a fire risk assessment for the development. This was discussed with the Fire Department. The Fire Department already does an annual inspection and each Homeowner is responsible for his/her own property.

g.              The Board discussed the danger of skateboarding along streets especially at dusk with the police. We were advised that this is allowed but that skateboarders need to wear a helmet and that if property is being damaged, the police should be called.

h.              The Board looked into the request that the development should have a flag on display at the pool. The cost and maintenance for this were considered to be too high. One homeowner volunteered to raise and lower the flag if one was installed.

i.               Some newsletters had been delivered to each house to keep homeowners informed of issues. Bruce pointed out that here was also information available on the Campolindo Homeowners web site at http://www.campo-hoa.org/.

j.               The Board had followed up on 316 Calle La Montana. With inputs from the Board, the Town agreed that the house was a nuisance and they were willing to abate this but removing the house. However, at the last minute, the homeowner did some repairs which the Town consider adequate. A homeowner commented that much of the debris was still scattered in the yard. This has been reported to the Town.

3.     Bruce then opened the meeting to inputs from homeowners. The following points were raised:

a.              Could newsletters be emailed to homeowners? Newsletters are available at www.campo-hoa.org. However, if email addresses are sent to Jim Sauerberg, he will compile an email list and send out newsletters electronically.

b.              Parking was discussed. The Board agreed to look into this. If cars are parked illegally, the police should be called. There was a request for signs to limit parking.

c.              When improvements were made at the High School, street lights had been promised along Campolindo Drive by the School. Bruce asked the homeowner to send him details.

d.              The use of the pool by non-residents was raised again. The Board is looking into this with the Swim Team board. John Kaiser pointed out that 65 families have children on the swim team and that 18 families has guest swim team members. The Swim Team will ensure that guests do not use the pool outside swim team practices and events.

e.              One homeowner promised to send Bruce details of a low cost insurance so that Brad could review the policy.

f.               A homeowner pointed out that in Lafayette, there were signs to restrict soliciting.

g.              In response to a request about expenditure at the pool, Bruce commented that the main expenditure in 2007 will be on landscaping.

h.              Concern was expressed about a plan for parking on land across from the High School. The Board agreed to look into this.

i.               Concern was expressed about parking a large boat in a driveway. This is against the CC&Rs and the police should be notified.

j.               CERT Training: At one time 25 people on the development were CERT trained to deal with emergencies. There were now only three trained homeowners. Homeowners were encouraged to become trained. The police and Fire Departments can give advice.

k.              One homeowner complimented the Board on their hard work.

 

4.     The meeting closed at 8:50 p.m.

 

These minutes are to be discussed and approved at the January 2008 General Meeting.